Amazing Tools To Be An Organised & Efficient Web Designer

Posted on March 18, 2014 4:23 pm in
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So you’ve managed to get some clients and you’re doing pretty well for yourself! The only problem is now keeping your time and schedule organised so you don’t lose clients.

Being an organised and efficient web designer isn’t easy. As you probably know already, you aren’t just booking days for clients, your booking hours and splitting your days up.

In this article I’ll help you organise your time better, help you bill for the correct time spent on a project, and how to keep everything on the cloud. One thing you should note, I am a fan of Google products…

Step 1: Organise Your Schedule

First of all, you’ll need to organise your time, days and months.

My one and only recommendation for your calendar and diary:

Google Calendar

Google calendar lets you organise your time in a very simplistic way. You can organise your hours, days and months and I’d be lost without it.

What about timekeeping? Do you quote by the hour or would just like to keep track of your time schedule? Then I’ve just got one word:


Toggl is ridiculously simple and effective. You can keep track of your time to the second by client or project.
Also, you can pull reports to send to clients which I do regularly for that extra transparency.

Step 2: Create & Organise Your Documents

This is such an important part of successfully freelancing. If your files are all over the place, you’ll spend most of your time looking for them rather than getting on with your project.

Google Drive
google drive

First of all, I would recommend Google Drive to accomplish most of this. I use Google Drive to create and store invoices, proposals, contracts and store passwords. You can easily create clean, straight forward documents and download them as PDF’s, Word Documents and lots of other file types.

Best of all, it’s stored online so, obviously you can access this anywhere and when you organise them in folders, you can send invoices and proposals on the move.

Step 3: Share Larger Files

Sharing large files is a given in our industry, normally we have to send over multiple PSD’s and website root files and size limits via email restrict us massively.


WeTransfer is a free service that lets you send up to 2GB. You can send your documents to multiple email addresses and add a personal message too. Awesome!


I doubt we all need telling about Dropbox but it’s a massively popular tool for online storage and file sharing. They give plenty of free storage and are currently the market leaders.


Thanks to the not-so-recent but oh-so-awesome cloud storage, we can literally work from anywhere in the world without compromise.

Have any suggestions? Pop them in the comments below!

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I’ve been a freelance web designer since the age of 10 and I’ve learnt a few things along the way. I’ve been brought up with the internet and how to create with it. From this, I’ve got over 12 years experience in the web design industry which is unique.

Now I specialise in WordPress and responsive web design. I chose WordPress as it is the most user friendly and diverse CMS system out there and everything I make is responsive as standard. As a freelance web designer, I’m always looking at staying ahead of the game.

I specialise in responsive Wordpress websites and pixel perfect designs.
"The product has turned out to be truly unique and exactly what I wanted, both aesthetically and functionally. I cannot begin recommending him enough for any developing project, he's just the best!"
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